FEES, MONEY, RECORDS, PRIVACY & SCHOOL PROPERTY

Schools handle money, information and property every day.

Examples include:

• school fees
• transport fees
• lesson or activity fees
• uniforms
• books
• examination fees
• event payments
• petty cash
• school equipment
• student records
• staff records
• parent contact information
• passwords and digital systems

These responsibilities require trust.

But trust should not mean:

“No need to check.”

Good systems protect:

• the school
• parents
• students
• honest employees

Employees should understand:

• approved payment channels
• receipt and record expectations
• who can approve adjustments
• how discrepancies should be handled
• what information is private
• who may access records
• how school property should be used
• when concerns should be escalated

BY THE END OF THIS MODULE, YOU SHOULD BE ABLE TO:

• handle school money only through approved processes
• understand why receipts and records matter
• avoid personal payment arrangements
• respond correctly to payment discrepancies
• protect student, parent and staff information
• use records only for legitimate work purposes
• handle passwords and digital access responsibly
• protect school property
• recognize conflicts of interest and unauthorized benefits
• report money, record or property concerns appropriately